Privacy Policy

Effective Date: 17.04.25 

JH Legal Finance Solutions (“we”, “our”, “us”) is committed to protecting your privacy. This policy explains how we collect, use, store, and protect your personal data when you visit our website, use our services, or communicate with us.

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Who We Are

JH Legal Finance Solutions is a UK-based accounting service supporting legal professionals. We specialise in legal cashiering, financial management, and consultancy for law firms and sole practitioners.

If you have any questions about this policy or how we handle your data, you can contact us at:

• Email: JHlegalfinancesolutions@outlook.com

• Phone: 07983 509908

What Data We Collect

We may collect and process the following information:

• Identity and Contact Details: name, email address, phone number, and firm information

• Financial Data: billing and payment information when you engage our services

• Technical Data: IP address, browser type, pages visited, and cookies

• Communication Data: messages sent through our contact forms or email

• Usage Data: how you use our website and services

How We Use Your Data

We only use your personal data when legally permitted. Most commonly, we use it to:

• Provide and manage our services

• Respond to enquiries and communications

• Process payments and invoicing

• Comply with legal and regulatory obligations

• Send updates or marketing communications (with your consent)

We will never sell or rent your data to third parties.

Lawful Basis for Processing

Under UK GDPR, we rely on one or more of the following lawful grounds to process your data:

• Performance of a contract – to deliver our services to you

• Legal obligation – to meet our accounting, legal, and regulatory responsibilities

• Legitimate interests – for business development and improving client experience

• Consent – for optional marketing communications

How We Store and Share Your Data

• We store data securely using encrypted and password-protected systems.

• We may share data with trusted service providers (e.g. LEAP, Xero, SOS) strictly for operational purposes.

• All data handling is compliant with data protection legislation.

• We do not transfer your data outside the UK or EEA unless sufficient safeguards are in place.

6. How Long We Keep Your Data

We retain your personal data only as long as necessary:

• For the purposes it was collected

• To meet legal, regulatory, or accounting requirements

• For up to 7 years for financial and tax purposes

Once your data is no longer needed, it will be securely deleted.

Your Rights

Under data protection laws, you have the right to:

• Access your personal data

• Request correction or deletion

• Object to or restrict processing

• Request data portability

• Withdraw consent at any time

To exercise your rights, email: [Insert your email]. You may also lodge a complaint with the ICO at ico.org.uk.

Cookies

Our website uses cookies to enhance your experience and collect analytics. You can manage or block cookies through your browser settings. For more detail, see our Cookie Policy.

Updates to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised date.